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Guide to Medical Records Retrieval

Every patient has the right to access their medical records hence the need for hospitals to prepare them in advance to avoid any inconvenience that may arise when the patients don’t get the information when they need them. The medical records can be accessed in various forms, these can be stored electronically or in papers. Universally, patients have the rights to get copies of their medical records whether in electronic health records or paper copies.

Before one can access their records, they need to follow the following tips. First and foremost, if you want to access your records, you must be a patient whose request is being requested. Other than the patient, the parents or guardians of the patients can request for the records from the hospital. However, parents and guardians need first to obtain written permission from the patient. Apart from the patient’s parents and guardians, the caregivers or advocates can also case the patient’s records.

The following are the medical providers who can issue medical records these include doctors, labs, hospitals as well as other medical practitioners. Different states have various rules for keeping the medical records. Besides, there are medical records that the practitioners will not share with the patients. Some of the medical records that the patient will be denied access to them include those related to mental health. The patient’s request to access their medical request can be denied when the medical practitioner feels that allowing the patient to access them can endanger their physical health.

The following are some of the circumstances that can make a patient be denied their medical records. The following are the instances and circumstances that can prevent a patient from accessing their medical records, these include psychotherapy reports, those that may endanger their safety and life as well as the records that have names of other people or person and the patient’s access to the records can cause harm to the people whose names appeared in the record. Other records that are barred from the patient include those that are considered to be confidential and issuing them would tamper with their privacy.

If one wants to access their medical records they need to make a formal application. The records can be accessed first by making a request through phone call or by making an informal request during consultation. Due to the difficulties in handling the paper records stored in files, most hospital are shifting from the paper form to the electronic online medical reports retrieval system. The online systems are gaining popularity in moist medical facilities since they keep the patients’ records in an organized form thereby making it easy to access them when needed. Unlike in the past when the patients had to visit the hospital to be issued with their reports, nowadays , one has to make a request on phone call then the hospital management will forward the medical report to the patient’s mail.

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